2010 Rules

Eligibility

• All students in grades 9 - 12 who are currently enrolled in a chartered Ohio high school are eligible
• Artwork must be entered under the auspices of that high school.
• No holdovers of former 12th grade students are allowed.
• No collaborative works or group projects.

Types of Artworks Accepted

• Any media, any size may be entered. All entries must be original artworks.
• Note: Large and fragile items may not be accepted by a regional director if there is any question about the item surviving necessary shipping and handling.
• Works deemed "inappropriate" for public display (by building management where the displays occur) may not be exhibited. Works that are too large or unstable may also not be exhibited.
• Assistance may be asked of teacher in transporting to state judging and return and setting up at the state exhibition site April 5 - April 16, 2010
• Recommended video length is 5 minutes or less.
• Videos: Recommended video length is 5 minutes or less. Video entries that exceed 5 minutes may not be viewed in the entirety by regional and state judges. Teachers and students should be careful to document or provide credits for any unoriginal music or images used in videos or websites. Original music is strongly recommended due to the tightening of copyright laws. The exhibition cannot be held responsible for plagiarism in student artwork. *** All videos or other time-based media must be submitted on VHS tapes or DVD's.
• Websites: Are not viable entries unless the student or instructor provides a computer for both the judging and exhibition (the site must be stored on hard drive, no internet connections will be provided).

Categories

1. Commercial Art
2. Ceramics/Glass
3. Computer Graphics
4. Drawing
5. Fibers including Textiles, Batik, Wearable Art, Baskets
6. Film Making/Video/Web Design
7. Jewelry/Enameling
8. Mixed Media
9. Paper (handmade)
10. Painting
11. Photography
12. Printmaking
13. Sculpture/Installation***

*** Installation art can be entered in the form of a video or photographic documentary for large-scale or environmental work.

Where to Enter

• Teachers and/or students may take artwork to any regional location in the state on the date listed for regional judging.

Entry Sheet

• Do not use previous forms.
• Type or print all information. Please look over entry forms to make sure they are legible. Teachers should check for completed zip codes and area codes.
• If a selected work has an unreadable or incomplete entry form, an alternative artwork may be selected.
• Attach the completed form to work of art by the top part only, so that the lower two parts of the entry form may be cut away.
• NOTE TO TEACHERS: When making copies for students in the same school/class, fill out all basic information before making copies.

Liability

• The student and parents assume all responsibility for insurance coverage of all artwork entered in the Ohio Governor's Youth Art Exhibition, the State Department display, and the Governor's Office display.
• Student/parent must release photographic rights to Ohio Governor's Youth Art Exhibition for purposes of education and/or publicity. This includes the right of the Exhibition to post your art work on its website.
• The release statement must be signed before any work may be accepted.
• The exhibition cannot be held responsible for plagiarism in student artwork. Please read new policy on copyright / fair use in student artwork. click here to read

Preparation of Artwork

• All flat work (prints, watercolors, drawings, etc.) may be submitted in mat form for the regional and state judgings, but must be framed to be displayed at the James A. Rhodes State Office Tower.
  • It is recommended that flat works be protected by a clear covering such as plastic attach entry form on the outside of covering.
  • Flat works accepted for the exhibition must be returned by the date listed, framed in a basic-style frame so that the work may be viewed with minimal distraction.

• Batiks and other fibers must be ready to hang by an attached rod, wire, or string included.
• Paintings and framed flat works must be ready to hang with wire attached no more than one third (1/3) from the top of the work. This will help the work lay flat against the wall.
• Each student may enter 5 (five) pieces. A series counts as one piece (see bottom of page for directions on how to enter a series).
• Glass is permitted, but not recommended (it may become cracked or broken). It is best to use plexiglass for framed items.

Regional/State Judgings

• All works accepted in the regional judgings will be submitted to the state judging.
• No local teachers or regional directors may serve as jurors in the judgings.
• The decisions of the jurors are final.
• All work must be judged.

The exhibition will consist of those works selected from the state judging. Three hundred (300) works in all categories will be awarded certificates. Twenty-five (25) of these will be selected for the Governor's Award of Excellence. The teachers of the Top 25 works will receive awards of excellence for their teaching contributions and will also be asked to write statements, with their student, about the winning art work.

State Department and Governor's Office Display

• Approximately 40 works will be selected for display at the Ohio Department of Education and the Governor's Office in Columbus.
• Awards will be given at the opening for the State Department and Governor's Office Displays.

Regional Inventory List

• Each school will submit to its regional exhibition director a list of students and number of individual art pieces entered at its regional judging. (Form included in packet.)
• Each piece will have a $1.00 entry fee.
• All entry fees should be collected and paid by one check, if possible.
• The check needs to be given to the regional director on the day of judging.
• This fee has been approved by the Governor's Office and the Advisory Board of Directors.
• Each student may enter 5 pieces. (A series is one piece. See bottom for details)

Accepted Works - State Judging

• Students will receive notification by mail if their work has been accepted for the exhibition and/or the state display.
• Invitations to the brunch and awards ceremony will be sent to the student, with a copy to be given to the instructor. The mailing will follow the state judging.
• Note: Works accepted for the State Exhibitions must be exhibited for the entire exhibition. No early removal of artworks will be allowed, under any circumstances.

Unaccepted Works - State Judging

• These works will be returned via regional directors for pickup at the regional sites on a date and time arranged by that director.
• We cannot store artwork and are not responsible for any works not picked up during designated pick-up times.

Return of Exhibition/Display Works

• Artworks will be returned on the day following the exhibition closing via regional director Students who entered works in the Central Region must pick up their work at the exhibition site.
• Check the date/time of pick up from your regional location.

The Opening Day

• This day will begin with an awards ceremony, followed by viewing of the exhibition.
• In attendance at these events will be students, teachers, parents, supporters of the arts, jurors, college representatives and many other interested patrons of the arts.
• All are welcome at the opening and awards ceremony!

New 2010 Rules for Entering a Series

• A series of works that is entered as a single work of art (with a $1.00 entry fee) must be properly labeled as such. If a series is entered as one piece it will be judged as a group and will not be broken up by jurors. In other words, the jurors will be forced to accept all or none when it comes to series work. This new rule has been issued and approved by the Board of Directors in order to avoid confusion as to the total number of works that a student is entering. A student who enters more than five works may be disqualified from competition, therefore it is imperative that a series counting as one entry is clearly labeled as such.
• How to correctly enter a series: The entry forms on a series of work (2-dimensional) must be attached to the back of each piece in the series. The title for all of the pieces in the series must be the same, but with a number at the end of the title. In the size lines of the entry form provide the size (or average size) of one piece and add (series of #). See example below:
• Example for filling out the title lines of the entry form for a series of five drawings:
  • Title: "Ohio Landscape" (1 of 5)
  • Title: "Ohio Landscape" (2 of 5)
  • Title: "Ohio Landscape" (3 of 5)
  • Title: "Ohio Landscape" (4 of 5)
  • Title: "Ohio Landscape" (5 of 5)

• Example for filling out the size lines of the entry form for the above series example:
  • Size: 18" x 24" (series of 5).

• Entering a three-dimensional series: Typically a series of 3-dimensional works (like a series of 5 ceramic vessels) are displayed in such a way that jurors do not question them as individual works. Therefore, a 3-dimensional series can be entered with a single entry form as has been done in past years.